Privacy Policy of Belle Âme Beauty Institute

Effective Date: 2025-06-12
Last Updated: 2025-06-12

Belle Âme Beauty Institute (“we,” “us,” “our,” or the “Institute”) is committed to safeguarding the personal information of our students, clients, website visitors, and business partners in accordance with the Personal Information Protection Act (PIPA) of Alberta, the Personal Information Protection and Electronic Documents Act (PIPEDA), and other applicable federal and provincial laws. This Privacy Policy outlines how we collect, use, disclose, store, and protect your personal information when you engage with our educational programs, services, and website.

1. Definitions

“Personal Information” means information about an identifiable individual, including but not limited to name, address, phone number, email address, date of birth, educational background, financial information, and health-related data.
“Processing” refers to any operation performed on personal information including collection, storage, use, disclosure, or destruction.
“Service Providers” means third-party entities that process personal information on behalf of Belle Âme Beauty Institute under a contractual obligation.

2. Application and Scope
This Privacy Policy applies to all personal information collected from individuals in connection with:

Enrolment in certificate programs or courses;
Interactions through our website ([Insert Website URL]);
Communications via email, phone, or social media;
Participation in workshops, training, or mentorship;
Online and in-person educational services.

This Policy does not apply to information that is de-identified or aggregated in such a manner that it cannot be associated with an identifiable individual.

3. Consent
We collect, use, and disclose personal information only with the knowledge and consent of the individual, except where otherwise permitted or required by law. By enrolling in our courses, submitting forms on our website, or communicating with us, you signify your consent to the practices described in this Policy.Implied consent may be inferred in certain cases where the purpose of collection is obvious, and the individual voluntarily provides the information (e.g., submitting a course registration form). You may withdraw consent at any time, subject to legal or contractual restrictions and reasonable notice.

4. Collection of Personal Information
We collect personal information directly from individuals or indirectly through third parties with proper authorization. The types of personal information collected may include but are not limited to:

Full legal name
Contact information (phone number, email, residential address)
Date of birth and age verification
Government-issued identification (for certification or attendance verification)
Academic history and professional credentials
Billing and financial information (credit/debit card data, banking details)
Emergency contact information
Health-related data (e.g., allergies relevant to hands-on practice or products used)
Employment history (for career mentorship or job placement support)
IP address, browser metadata, and usage behavior on our website (for analytics and security)
We may also collect photographic or video recordings for academic, marketing, or promotional purposes with your prior consent.

5. Use of Personal Information
Your personal information is collected and used for the following purposes:

To enroll you in educational programs and administer courses;
To verify your identity and academic qualifications;
To process payments, issue invoices, and manage billing;
To provide course materials, access to student portals, and support services;
To fulfill regulatory, accreditation, or audit requirements;
To communicate program updates, events, promotions, and newsletters (subject to CASL compliance);
To facilitate practical training and mentorship;
To comply with legal and regulatory obligations;
To maintain safety and security within our premises and online platforms.

6. Disclosure of Personal Information
Belle Âme Beauty Institute may disclose your personal information only when necessary and in accordance with applicable laws, including:

To our instructors, staff, and admissions personnel for the administration of programs;
To third-party service providers (e.g., payment processors, IT vendors) under confidentiality agreements;
To regulatory or accreditation bodies (e.g., Alberta Advanced Education, industry certification agencies);
To legal authorities when required to comply with a court order, subpoena, or applicable law;
To prospective employers or external evaluators upon request and with your consent;
In connection with a corporate transaction such as a merger or sale, provided appropriate privacy safeguards are implemented.

We do not sell or rent your personal information to third parties under any circumstances.

7. Storage and Retention
We retain personal information only as long as necessary to fulfill the identified purposes or as required by law. Student records are maintained in secure electronic or physical format for a minimum period prescribed by educational and regulatory standards. When no longer required, we dispose of personal information securely through physical destruction or digital deletion using industry-standard practices.

8. Data Security
We employ a comprehensive set of administrative, technical, and physical safeguards to protect personal information, including but not limited to:

SSL encryption for data transmission on our website;
Password-protected databases and access control;
Regular staff training on privacy obligations;
Firewalls and intrusion detection systems;
Secure shredding and data erasure procedures.

While we take reasonable precautions to safeguard your personal data, no method of transmission over the Internet or method of electronic storage is 100% secure.

9. Access to and Correction of Personal Information
Upon written request, individuals may access their personal information held by Belle Âme Beauty Institute and request corrections if the information is inaccurate or incomplete. To access or amend your personal data, please contact our Privacy Officer (contact details below). We may require verification of identity before releasing or modifying personal information.

10. Cookies and Website Analytics
Our website may use cookies and third-party analytics tools (e.g., Google Analytics) to enhance user experience, measure site performance, and deliver targeted content. Cookies may collect non-identifying technical information such as:

Browser type and version;
Device information;
Pages visited and time spent;
Referral sources.

Users can manage or disable cookies through their browser settings. Disabling cookies may impact website functionality.

11. Canada’s Anti-Spam Legislation (CASL)
We comply with CASL by obtaining express or implied consent prior to sending electronic communications for marketing purposes. You may unsubscribe from our mailing list at any time by clicking the “unsubscribe” link in our emails or by contacting us directly.

Changes to this Policy

Belle Âme Beauty Institute reserves the right to amend this Privacy Policy at any time. Changes will be effective upon posting to our website with an updated “Last Updated” date. We encourage you to periodically review the Policy to stay informed.